Tag Archives: Borrowing

What to do when Odyssey glitches

New instructions for Odyssey in Borrowing are now on the wiki: http://eblill.pbworks.com/Incoming-Odyssey-problems

Odyssey in Lending: for now we should set all Odyssey articles back to [In Stacks Searching]. This could change in ILLiad 8, but I won’t know until I play with it.  I will try to  working on ILLiad 8 and Bscan during April.

Requesting from reQuest using ILLiad

When you are creating the lending string to enter into ILLiad, remember to “A-G:RQST:” in front of every code, then enter a comma and a space. Other wise it creates one big library code that does not make sense to ILLiad, such as A-G:RQST:ELY,HMI,ACT, etc.

Printing Borrowing Return Labels

This is another attempt to try and save supplies. In doing many trucks of returned materials, I found that we can save if we edit and delete the addresses for the materials that came with return address labels. And it will allow you to edit the CCAR return labels which do not print properly. (We could also try tweaking the CCAR labels on the lending book slips, but I haven’t decided about that.)

Leave all of the green slips on, because this gives the TN: number and it makes life easier. Check all the items in through ILLiad Borrowing and run the Print Returns to get the slips. When that is complete, go through all the materials and sort the books into two piles, books with return address slips and books without.

Take the pile of books with WITH the return address labels and compare the addresses on screen with the book in hand. Delete all of the address labels for transactions that HAVE return address labels. (What I do is delete the address and transaction number, but leave the top part of the box.) At this point you can take the green slips off the books that came with the return address labels.

This next step is hard to describe, but here goes: cut and paste the address labels up into the freed up labels. This could allow you to eliminate a whole sheet of labels from being printed. You can then eventually delete all the empty labels from the end of the run of slips.

Seeing this done is easier, so ask me…ok?

Adding Call Number information to Borrowing Receives

In the past 18 months, I have not made a big deal of this since we were coping with the implementation of ILLiad.  But, we do need to start recording the call number information for Collection Development purposes.

When checking in a book from the Lending Library, in ILLiad go to Borrowing, Receives, Check Items in from Lending Library.  Once you locate the record, click on “View Entire Record”.  This will open up the search box.  Enter only the first line of the call number in the Call Number box in the upper right corner.  Then close the record, and then check the item in.  The call number information will be retained and I can run a report on it every semester for Lynn.

New ILLiad Custom Queues

In BORROWING: there are two new custom queues for you to use.
1) Awaiting Borrowing Review: This is where you can put requests that you can’t find or are having problems with. I will be checking it daily.

2) Awaiting ISO Processing: This is where you can put requests that are available in reQuest. Be sure that you tell me which libraries are ILL LENDERS and give me their codes, that will make it faster for me to request them.

Both of these Queues can be found by going to the ROUTE menu.

LENDING: I did create a “Awaiting Lending Review” Queue, but it isn’t appearing where I need it to….still working on that.

BScan ILL and ILLiad Updating

Since we are now updating out in the front office, I have finally managed to turn the updating feature off in BScan. I hope this will help eliminate the ubiquitous “Stop Sign.”

New Borrowing Procedure: reQuest

In an effort to save some money, be sure to check reQuest first for materials that our patrons need.

1) Find the ISBN number and enter it into the request form in ILLiad.
2) Pick five libraries who are ILL Lenders in reQuest and leave that in a note in the record.
3) Under the OCLC information, change the System ID from OCLC to ISO. [Save changes]
4) Then, select [Route] to [To Other Request Processing]

I will then take it from there.

ALA and NLM forms added to BORROWING

I have added two email forms to ILLiad in Borrowing. These can be used when libraries are in non-Lender status. We have a few requests that I could try now, since some libraries have gone lower-case for the holidays.

To send an ALA form to a library that is not in lending status in OCLC.
1) Enter the OCLC symbol in the Lending String box.
2) Select OTH for the system ID.
3) Click on EMAIL.
4) Paste the lending library’s email address into the “To” field.
5) Click on SEND.

The same instructions pertain to a request to NLM, (aka:The National Library of Medicine) The only difference is that when you put NLM in the lender field and select email, the NLM form will have their email address already in the “To” field.

ILLiad Borrowing Overdue Notices

I sent our first borrowing overdue notices on October 23rd.  We had notices in every category, 1st, 2nd and 3rd, even though this was the first time we had run them.  I went back and looked at my overdue settings and decided that I did not like them.

First overdue notice will generate when the item is 5 days overdue.

Second overdue notice will generate when the item is 15 days overdue

Third notice – will generate when the item is 30 days overdue – AND customer will be BLOCKED from using ILLiad.  Their record can be unblocked by unclicking “Blocked”.

Where to find patron’s electronic documents

OK:  Here is a partial link that works.  What you need to do is add the TN number of the document that you are looking for at the end before the last “12345.pdf”

The link is:  https://ccsu.illiad.oclc.org/illiad/pdf/12345.pdf

You will need to change the 12345.pdf according to the document that you are looking for.