This morning we saw the preview of ILLiad version 8! It looks a lot like the new MS Office with Ribbons and Tabs. It is easily customizable, so that we can all have our Client look different if we choose.
And the best part….when printing: No MORE MAIL MERGE!!
We have a new full text database of dissertations and theses from UMI. When we receive a dissertation/thesis request, we should run it through there first before sending the request out on OCLC.
To find it: Go to the Databases page. Type in “Dissertation Abstracts” in the Find Database box. This will give you a link to click. Enter the title in and there it is. We can then save the dissertation with the ILLiad TN number and post it on the server using FileZilla. Then email the patron that you found it “Full Text @CCSU”.
In an effort to save some money, be sure to check reQuest first for materials that our patrons need.
1) Find the ISBN number and enter it into the request form in ILLiad.
2) Pick five libraries who are ILL Lenders in reQuest and leave that in a note in the record.
3) Under the OCLC information, change the System ID from OCLC to ISO. [Save changes]
4) Then, select [Route] to [To Other Request Processing]
I will then take it from there.
What do we do when this happens?
I’ve noticed a pattern. There are two libraries whose Odyssey continually fails, I know this because I am tracking it. If this happens, record the library code on the paper taped to the back room computer.
But, how do we force it to go Odyssey? We don’t. First, set it back to In Stacks Searching. It is easier to grab both transaction numbers and look in BSCan ILL in the Resend Article list. Since it was originally shipped via Odyssey, so look for the the ILLiad TN number. Open the record and change the shipping info to Ariel and change the TN number to the ILL number.
Make sure ILLiad and Ariel are open and hit RESEND Article.
Posted in ILLiad, Procedures
For Lending purposes and for all NON-RECIPROCAL libraries:
Full text thesis or dissertation: If we are only sending a link the cost is: $15 charge.
SCANNED COPY of thesis or dissertation, then we charge $15 for the first 20 pgs and $.25 per page thereafter.
Update it in ILLiad as follows:
1) Go to Search Stacks/Update Stacks Search: enter the TN number
a. IF sending a link: select FOUND & apply the $15 charge.
b. IF we are scanning, count the pages. Calculate this and be sure the lending library’s max cost can cover the charge. Enter the number of pages, into the “Pages” box on the update page, select found and finish the billing. Send the item to the back room to be scanned.
Then if sending the link:
2) Go back to EDIT, search for the record. Select EMAIL “Full Text Thesis/Dissertation”
3) In Consuls find the link to the document, copy it and paste in to the email, then hit send.
The AutoHot Keys will now automatically open when you turn on your computer! The new list of keys is as follows:
[F1] BOUND
[F2] CURRENT
[F3] SCIENCE DIRECT
[F4] IFM
[F6] MICROFILM
[F7] RARE BOOKS
[F8] COPIES ONLY
Enjoy!
Remember that email from the University of Tennessee about ISO requests from AGent not downloading into ILLiad? Well, we had similar problems. As a matter of fact, Tracy at UT and I are still comparing them. Thursday morning, reQuesthad 66 Pending. I sent an email to OCLC ILLiad Support and by mid morning on Friday they had restarted the ISO service and our ISO Manager. It appears that it was dead in the water all this week (Jan 19-23). Requests were still getting through as of Friday, Jan 16, though updates were scattered. I am not sure they all got through.
So far, it appears that we lost only five requests due to aging on the system, since the ILLiad did not send our updates until Friday morning. There may be more errors, I am keeping an eye on them.
IF you notice a day go by without any ISO requests, tell me! I think we can consider it rare that we would ever not get any. And I can honestly say that I don’t remember whether we saw any on Tuesday or not.
As you remember, the previous post was about the AutoHotKeys. Debbie will be helping me sometime this week to hopefully make them easier to use.
I have now shown all of you how to place a document on our ILLiad server and notify the patron via email. I will get those instructions into the wiki as soon as I can.
We have many new emails within ILLiad to use:
Email to Mary Ellen about a serial problem: Borrowing, Lending
Note: Borrowing, Lending
Borrowing emails for Yes Renewal, No Renewal, an email for documents available through our databases, another for full text material found on the web. There is a renewal to resend a request and some renewals that accompany the ALA form and the National Library of Medicine form.
For borrowing, we also have a new procedure to notify patrons who have not come to pick up their materials after one week. This should be done weekly by the departmental person.
Stale request processing: This process should also be done weekly by the departmental person. I will put those instructions on the wiki too, if all goes well early next week.
Posted in ILLiad, Procedures, Processes
I have added some “Auto Hot Keys” to be used with ILLiad Lending on each of your computers. Currently there are only four, though I plan on adding three more.
Of the keys that have been set:
F1=BOUND
F2=CURRENT
F3=SCIENCE DIRECT
F4=IFM
There seems to be a bit of a problem that the keys need to opened every morning. Click on the keys in the AutoHotKey folder and watch them appear on the task bar down on the right. If you don’t see them there, they won’t work. I am still working on that problem and hope to have it resolved soon.
