When Graduate students complete their course work they must then complete a Thesis, Special Project, or Comprehensive Exam. These are all known as the Capstone for the completion of a Master’s degree. Once the students stop taking classes, their library records will expire in the Circulation system. (The two dates are: January 31 for the Fall and August 31 for the Spring.) Once this happens, this then stops them from taking out materials from CCSU or anywhere else, or accessing the databases remotely.
The Capstone Process:
Step one: The student will register for the Capstone.
Step two: After the add/drop registration period, a report is run and the students doing their capstone are billed in Banner. At some point later in the semester, if the fee is not paid, then they are withdrawn and made non-matriculating. The fee is taken off Banner.
Daily, I receive a report from the Bursar’s called the Continuing Ed report. It has the names of the students who have paid the Continuing Ed fee. So, daily I go in and change the expiration dates to the new term’s expiration date. For example, this morning, I had two students who paid the fee and I changed their records to expire on January 31, 2016.
So for them to get their library access back, this is what they have to do:
1) Ask if they are a graduate student.
2) Then ask if they have paid the $40 Continuing Ed fee.
We cannot do anything until they have registered and paid that fee. When in doubt, send them to the Graduate Studies office, Barnard 102. (x 22363)
FYI: A copy of that letter that the Grad Offices sends the students is on the S: drive in the S://Access Services/Continuing Ed Fee
